When it comes to business administrative duties, time is always a scarce resource. In the fleet industry, a large portion of administrative duties revolve around driver license monitoring. Tasks such as running motor vehicle reports, CDLIS reports, and filing paperwork all take time, and that time can add up fast. What if there was a program out there that could lessen fleet management administrative workload and streamline processes?
Myth: Continuous License Monitoring creates more complicated processes and a higher administrative burden
Fact: Continuous license monitoring saves administrative time
While some fleets assume that annual MVR checks will save time by batch processing driver MVR reports, this approach is in fact, more time consuming and cost-prohibitive than continuous monitoring. Annual MVR checks use valuable resources by manually going through all MVRs, for all drivers, each year. If each MVR review took roughly 5 minutes per driver it could amount to an exorbitant number of staff hours.
For example, for a fleet consisting of 1,000 drivers and using the 5-minute review average, that’s 83 hours or over two full workweeks of labor costs to review MVRs.
Fact: Continuous license monitoring simplifies licensure observation
Continuous license monitoring sends notifications of violations or status changes as-they-occur and automatically pulls an MVR for that driver; allowing the fleet manager to focus on the 20% of drivers that are a potential risk in real-time and lowers the potential risk of liability. Continuous license monitoring can also satisfy annual MVR check requirements eliminating the costs associated with pulling and reviewing the MVRs of the 80% of drivers that are operating safely.
If the 1,000-driver fleet example uses continuous license monitoring, they have the potential to lessen fleet management administrative workload by reducing the time spent reviewing MVRs to just 17 hours, spread throughout the year.
Fact: Digital document storage in combination with continuous monitoring creates organization and eases the administrative burden
Eliminate administrative time spent filing paper licensure documents for new and existing employees. Adding a digital document storage program allows for automatic filing and storage of Motor Vehicle Records, CDLIS reports, employment records, and Canadian license status reports. Use pre-configured folder templates including Motor Vehicle Record (MVR) and CDLIS folders to standardize organization to fit company policy. Applying document expiration dates gives management proactive alert notifications at predefined time intervals before documents expire – say goodbye to pesky manual employee audits. With a document storage program, like SuperVision’s Document Vault, all driver employment files are in one easy to access place.
Fact: Continuous license monitoring mobile app allows for 24/7 access to licensure updates
SuperVision Mobile, a first-of-its-kind continuous driver license monitoring app, allows you to review driver MVRs from the convenience of your phone. Push notifications will alert you for driving and non-driving offenses, license status changes due to suspensions, revocations, expirations, and medical certificate downgrades. You can also review, update and automate motor vehicle records (MVRs) for any driver in your fleet with any mobile app friendly device.
Continuous license monitoring works like a self-sustaining machine, monitoring the statuses of your drivers without you even noticing until there is a violation or a change. This allows you to focus on your daily tasks and gives you the upper hand of being the first to know when a violation occurs or a drivers’ status changes.
Many of the myths around monitoring tell a story of additional work for your administrative team when in reality you’ll find that the opposite is true. Give Continuous License Monitoring a test drive by scheduling a demo today.